Website Privacy Statement

Our websites:

The ABACUS primary business website:

https://acts.co.nz/

The ABACUS ‘Learner’ website:

https://acts.co.nz/ABACUS

The ABACUS ‘Professional Supervision’ website:

https://abacusprofessionalsupervision.co.nz/

We collect this personal information from you, when interacting with our websites:

If you are required to log into our websites as a ‘Registered user’:

• Your last date and time of logging in and out.
• Your IP (Internet Protocol Address).

We collect your personal information in order to:

• Provide security measures.
• To assist if you have encountered a website error.

If you are not required to log into our websites as a ‘User’:

• Your IP (Internet Protocol Address).

We collect your personal information in order to:

• Provide security measures.
• To assist if you have encountered a website error.

If you are completing a ‘Contact’ or ‘Enquiry’ form on our websites:

• Your email address (required).
• Your Organisation (if applicable; not required).
• Your First Name (not required).
• Your Last Name (not required).
• Your Phone Number (not required).
• Any message you choose to write (not required).
• Any check boxes you choose that may appear in a form illustrating a detail/nature of your enquiry.

We collect your personal information in order to:

• Enable you to interact with us on our websites.
• Collect any information you choose to submit in our Contact or Enquiry website forms.

We collect this personal information about you if your Organisation or Workplace has provided it:

• Name (required).
• Email address (required).
• Invoicing information (if applicable, is required).
• Employee ID (if applicable; not required).
• Role (if applicable; not required).
• Workplace location (if applicable; not required).
• Team, department, or other ‘group’ name you may belong to (if applicable; not required).
• Manager name and contact details (if applicable; not required).

We collect your personal information in order to:

• Enrol you in a Learner Programme,
  • To email you an ‘Introductory’ email.
  • To email you Programme information, progress and results.
• Provide Professional Supervision if your organisation has engaged this service with us,
  • To email you an ‘Introductory’ email.
  • To email you when you have chosen your ‘Professional Supervisor’.
  • To email you when an appointment has been ‘Planned’ or ‘Cancelled’.
  • To email a ‘Reminder’ 48hrs prior to a ‘Planned’ appointment.

Besides our staff, we share this information with:

If enrolled in a Learner Programme, we share with your Tutor, your:

• Enrolment status.
• Name.
• Email address.

We share your personal information in order for your Tutor to:

• Contact and engage you in your enrolled Learner Programme.

If engaged in Professional Supervision Programme, we share with your Professional Supervisor, your:

• Name.
• Email address.
• Role.
• Workplace location.
• Team, department, or other ‘group’ name you may belong to.

We share your personal information in order for your Professional Supervisor:

• To contact and engage with you for Professional Supervision.

If engaged in Professional Supervision Programme, we share with your Organisation, your:

• Name.
• Invoicing information (if applicable).
• Employee ID (if applicable).
• Role (if applicable).
• Workplace location (if applicable).
• Team, department, or other ‘group’ name you may belong to (if applicable).
• Manager name and contact details (if applicable).

We share some, or all, of this personal information with your Organisation, in order to provide:

• Monthly invoicing.
• An Attendance Report.

Information Safety

We keep your information safe by:

• Using encryption when accessing our websites.
• Using Multi-factor-authentication for our staff email access.
• Only allowing our staff with designated roles to access your correspondence or information.

Information Retention

We keep your information for varying periods depending on:

If enrolled in a Learner Programme,

• NZQA guidelines and requirements.
• The requirements of your Organisation (if applicable).

If engaged in Professional Supervision Programme,

• The guidelines and requirements of your Professional Supervisor’s Professional Body Membership.
• The requirements of your Organisation.
• The requirements of applicable New Zealand Government Departments.

When any of these requirements have ceased, we securely destroy your information by deleting any files or records.

You have the right to ask for a copy of any personal information we hold about you, and to ask for it to be corrected if you think it is wrong. If you’d like to ask for a copy of your information, or to have it corrected, please contact us:

If enrolled in a Learner Programme,

Email: office@acts.co.nz
Phone: 09 360 6957
Postal: 154 Richmond Road, Grey Lynn 1022, Auckland.

If engaged in Professional Supervision Programme,

Email: supervision@acts.co.nz
Phone: 09 360 6957
Postal: 154 Richmond Road, Grey Lynn 1022, Auckland.